FVFS Affiliation - for Film Societies Only - V9

This form is for Film Societies only. It is not possible to include a Film Festival or Cinema in the same application for membership. They require their own, separate application.

Stand-alone NPV Cinemas and NPV Film Festivals must use a different form.

To satisfy our obligations to film and DVD distributors this application must be completed annually. (The FVFS Membership year is 1st January to 31st December)

NOTE: For 2022 the renewal fee for 2020 and 2021 financial members has been waived. But please complete this form so we can maintain accurate records of your organisation. If you were not a member in 2020 or 2021, then you must complete this form and pay the appropriate fee.

Red asterisks indicate compulsory fields.

You must select REVIEW and SUBMIT at the foot of this form when you are ready to forward the completed form to the FVFS at which time a copy will also be sent to the email address proved at question 3. If it does not arrive check your spam folder.

NOTE: Ensure you enter the "Security" code correct, or you will be taken to the top of the page again!

NOTE: DO NOT USE the "ENTER" Key at any time (except in the multi line fields), as this will be interpreted as a "CONTINUE" button and cause it to refresh.

Also, ensure there are no non-numeric characters (including spaces) in the NUMERIC ONLY fields.

IF YOU HAVE ANY QUESTIONS PLEASE CONTACT US.

A$0

Total
1. Official Name of Film Society? *

Must be your officially recognised name, as per your Constitution or Rules.
2. Your Name *

Name of person completing the form and endorsing the accuracy of the information in this form
3. Your Email address *

Confirmation of your completed application will be sent to this address. If it does not arrive, check your Spam folder!
4. Your official position in the Film Society. *

You must have the authority to speak on behalf of the society.
Affiliation Fee Determination

Your affiliation fee as indicated is for a film society only, for one calendar year, and is based on the peak membership in the previous full year. (For new societies, use anticipated figures.)
If there are several streams, add their memberships, but if a person is in two groups don't count them twice.
If you have any questions email treasurer@fvfs.org.au
5. Total Membership (ie peak number of members last year). Enter the appropriate value as explained in the above panel. *

This field is used to determine the annual membership fee payable.
a. Your membership category is therefore "Up to 25" for a fee of $30. (Entitled to 1 delegate)

a. Your membership category is therefore "Up to 25" for a fee of $30. (Entitled to 1 delegate)
b. Your membership category is therefore "26 to 50" for a fee of $45. (Entitled to 1 delegate)

b. Your membership category is therefore "26 to 50" for a fee of $45. (Entitled to 1 delegate)
c. Your membership category is therefore "51 to 100" for a fee of $75. (Entitled to 2 delegates)

c. Your membership category is therefore "51 to 100" for a fee of $75. (Entitled to 2 delegates)
d. Your membership category is therefore "101 to 500" for a fee of $110. (Entitled to 3 delegates)

d. Your membership category is therefore "101 to 500" for a fee of $110. (Entitled to 3 delegates)
e. Your membership category is therefore "Over 500" for a fee of $145. (Entitled to 4 delegates)

e. Your membership category is therefore "Over 500" for a fee of $145. (Entitled to 4 delegates)
6. Does the Film Society operate under the rules of a "Parent Organisation"? *

6. Does the Film Society operate under the rules of a "Parent Organisation"? Yes No

For example an Arts Council or Hall committee etc?
6A. Name of the "Parent Organisation" *
7. Is this a new application or renewal of membership? Please select. *

7. Is this a new application or renewal of membership? Please select. Renewal of existing membership A new application
7A. Have your aims or rules changed since you last supplied us with a copy? *

7A. Have your aims or rules changed since you last supplied us with a copy? Yes No

We need a copy of your latest aims and rules of the Organisation. If Incorporated using Model Rules, supply copies of just Items 1 - 3 of those rules.
Send to admin@fvfs.org.au or FVFS c/o 17 Bruce St Mitcham Vic 3132.
7A' Have you supplied us with a copy of the aims and rules of the association? *

7A' Have you supplied us with a copy of the aims and rules of the association? Yes No

A new application must be accompanied by the Rules or Constitution of the Organisation. If Incorporated using Model Rules, supply just Items 1 - 3 of those rules.
Send to admin@fvfs.org.au or FVFS c/o 17 Bruce St Mitcham Vic 3132.
7A". Have you supplied us with a copy of the aims and rules of the association, and those of the parent? *

7A". Have you supplied us with a copy of the aims and rules of the association, and those of the parent? Yes No

A new application must be accompanied by the Rules or Constitution of both Organisations. If Incorporated using Model Rules, supply just Items 1 - 3 of those rules.
Send to admin@fvfs.org.au or FVFS c/o 17 Bruce St Mitcham Vic 3132.
7B. In which quarter do you want the Affiliation to commence? *

7B. In which quarter do you want the Affiliation to commence? Jan, Feb and Mar. April, May and Jun. Jul, Aug and Sep Oct, Nov and Dec

The affiliation fee will be reduced by 25% and 50% respectively for new affiliations in the second and third quarters.
A new affiliation in quarter 4 will be given up to 15 months for the price of 12.
Congratulations - You qualify for a 25% discount. Apply this discount yourself to the total presented in the form.

Congratulations - You qualify for a 25% discount. Apply this discount yourself to the total presented in the form.
Congratulations - You qualify for a 50% discount. Apply this discount yourself to the total presented in the form.

Congratulations - You qualify for a 50% discount. Apply this discount yourself to the total presented in the form.
Congratulations - Your affiliation will include all of next year plus the remainder of this year for no extra charge.

Congratulations - Your affiliation will include all of next year plus the remainder of this year for no extra charge.
7C. Where did you hear about the FVFS and what we offer?
8. Screening location, including suburb/town. *
9. Please select the type of your screening location.

9. Please select the type of your screening location. Private home. Mechanics Institute hall Other public hall or meeting room. Commercial Cinema. Other Other
10. Do you screen to more than one group? (See note)

10. Do you screen to more than one group? (See note) Yes No Not sure what this means

This is where you screen to two or more groups at different times with different memberships. It might include a "Golden Oldies" or "Tuesday matinees" stream for example. It may not be the same program! You will have to pay rights for each screening.
11. Average attendance at Film Society screenings *

CAREFUL, as this may affect what you pay for DVD rights! We will assume this to be 60% of your membership stated above, unless you wish to advise otherwise. If you have several groups, please let us know the average for each group.
11'. Please provide additional information on each group or screening including average attendances of each. You should be paying rights for each and every screening even if the same DVD is repeated.
12. Total number of screenings per year (actual or anticipated) *
13. On which day/s of the week/month?
14A. Cost for one person to join the film society (Non-concession) Per Annum.
14B. Any additional charge per screening? If so, how much?

IMPORTANT NOTE. If your society wishes to make use of the discounted DVD screening rights charges through the ACOFS DVD rights agreement, you must screen to members only, with no charges made for individual screenings. (ie they must be non-theatrical screenings).
If more than 50% of the audience pay for admission, then you cannot qualify as a film society. In this case apply as an NPV Cinema on a separate form.
15. Shortest society membership period available.

12 months is normal, but 3 months acceptable. Anything less than this, or 3 consecutive screenings is regarded as a commercial arrangement.
16. Are visitors permitted? *

16. Are visitors permitted? Yes No Other Other

Note that for 16mm or DVD screenings any visitors should not be charged for entry, and their entry should be limited to once per year. For DCP screenings a small number of visitors by paid admission is acceptable.
16A. If so, how many times are they permitted (charged or for free)? [Should not exceed once per visitor per year].

Note that visitors should not be admitted more than a couple of times per year. and for non-theatrical screenings, not charged for admission as this would contravene the screening rights agreements.
17. Will you be paying DVD non-theatrical screening rights using the ACOFS DVD rights agreement as described in ACOFS Fact sheets 3A and 3B? Please select. *

17. Will you be paying DVD non-theatrical screening rights using the ACOFS DVD rights agreement as described in ACOFS Fact sheets 3A and 3B? Please select. Yes No Not sure what you mean

Note that this applies to DVD screenings only in a public venue, and is not necessary for screenings to friends in private homes , and may not be applicable when screening in a commercial cinema.

ACOFS Fact sheets can be downloaded from www.acofs.org.au
18. Is the society incorporated?

18. Is the society incorporated? Yes No Other Other
19. Would a social visit from a member of the FVFS committee be of value to you?
Names and Addresses of Office Bearers
20. Name of PRESIDENT *
Email, AH Phone and Postal Address for President. *

Preferably, a personal, not generic email address!
21. Name of SECRETARY *
Email, AH Phone and Postal Address for Secretary. *

Preferably, a personal, not generic email address!
21A. ***PREFERRED OFFICIAL CONTACT ***, if not the secretary. Please include postal, email and phone if not provided elsewhere.

We prefer that the secretary be your "official" contact for correspondence but realise that this is not always possible.
22. Name of TREASURER *
Email, AH Phone and Postal Address for Treasurer. *

Preferably, a personal, not generic email address!
23. Your Film Society's details are listed at FVFS.org.au/members (click to open new window). Can you please confirm - Is this listing on the website correct. (Including your webpage, and the "#" after the name if you do not want new members.) *

23. Your Film Society's details are listed at FVFS.org.au/members (click to open new window). Can you please confirm - Is this listing on the website correct. (Including your webpage, and the "#" after the name if you do not want new members.) Yes - We will not change anything! No - Tell us the correct details now..
23'. Your Film Society's details will be listed at FVFS.org.au/members (click to open new window). If not your secretary, who do you wish to be the society contact?

We will assume your secretary is your preferred public contact on our website unless advised otherwise.
23A. IF NOT, please provide the CORRECT CONTACT details here, including your web address if you have one.

We will assume your secretary is your preferred public contact on our website unless advised otherwise.
24. Is your film society seeking new members? (Should be consistent with your answer to question 23).

24. Is your film society seeking new members? (Should be consistent with your answer to question 23). Yes No

If NO, we should mark your society with a #, as per question 23.

25. Which of each of the following do you expect to use in the film society during the next calendar year? (Please answer at least one category)
	Yes	No
DVDs	DVDsYes	DVDsNo
BluRays	BluRaysYes	BluRaysNo
Video files	Video filesYes	Video filesNo
Streaming	StreamingYes	StreamingNo
16mm films	16mm filmsYes	16mm filmsNo
35mm films	35mm filmsYes	35mm filmsNo
DCP (Digital Cinema Package)	DCP (Digital Cinema Package)Yes	DCP (Digital Cinema Package)No
Other	OtherYes	OtherNo

Your Delegates to the FVFS

Your delegates are your representatives to the FVFS for ReelNews, meetings, voting, and general information. So claim your full entitlement - you must nominate at least one.
26. Name of your DELEGATE to the FVFS *
Email AH Phone and
Postal Address of First Delegate
(if not provided above)
26A. Name of your SECOND DELEGATE to the FVFS
Email AH Phone and Postal Address of Second Delegate
(if not provided above)
26B. Name of your THIRD DELEGATE to the FVFS
Email AH Phone and
postal Address of Third delegate
(if not provided above)
26C. Name of your FOURTH DELEGATE to the FVFS
Email AH Phone and
postal Address of Fourth Delegate
(if not provided above)
Survey of DVD Usage in the Film Society

To be completed if you screened any DVDs in the last calendar year. This is designed to help in our negotiations with distributors over rights charges.
27. How many different DVDs did you screen to members at the Film Society in the last calendar year? (Must be a number) *
27A. How many times did you screen each DVD? (Please enter a number).
28. How many different DVDs do you propose to screen this year?
29. How many DVDs did you borrow from the NFSA (SLC) last year at $22 per DVD?

SLC = Screen Lending Collection.
NFSA = National Film and Sound Archive.
30. How many DVD rights were through the FVFS Indie library (may be with or without a free DVD loan)?
31. How many DVDs did you screen last year where the rights were as per the ACOFS DVD rights agreement? (ie NOT through the NFSA or FVFS Indie library.) (Must be a number) *

This includes DVDs that the society or a member owns, purchases to screen, or borrows from a "free" library such as the FVFS DVD library. It should equal the TOTAL of all the following responses.
How many DVD rights were from Roadshow?
How many DVD rights were from Amalgamated Movies (Including Madman titles)?
How many DVD rights were from Palace?
How many DVD rights were from Umbrella Entertainment?
How many DVD rights were from Sharmill or Jump?
How many DVD rights were from Potential or Chapel?
How many DVD rights were from Rialto Home Entertainment?
How many DVD rights were from Curious Films?
How many DVD rights were from Park Circus In Glasgow)?
Other distributors used.
32. Range of prices paid for rights from these distributors? (per screening) *
33. In how many cases was the DVD borrowed or hired from a distributor (and later returned)?
34. Any problems with the DVD rights scheme, or suggestions ?
A$0

Total
Save my progress and resume later
Enter Your Email Address *

A special link to resume the form will be sent to your email address.

FVFS Affiliation - for Film Societies Only - V9